Instructions for Laboratories

Educational Assignments, Visiting Scientists and Other Research Activities

The University has lifted COVID-19 restrictions and are now allowing Educational Assignments, non-credited programs, and Visiting Researchers opportunities to proceed. All individuals participating in Educational Assignments or other programs and events in-person at the University of Chicago are expected to comply with current COVID-19 health requirements. Please visit for the most current guidance and to sign the attestation

To apply for an Educational Assignment, please complete the relevant forms below.

All students (external and UChicago) participating in programs that are not registered via University Registrar are required to complete the Educational Assignment forms. This allows Employee & Labor Relations and the Office of Research Safety to track presence, location, assess and record individual training, ensure compliance of laboratories, collect the risk & liability waiver, and other relevant information for safety and/or metrics purposes in adherence to the multiple University policies listed below. All students and visitors on campus must follow the COVID-19 guidelines as outlined on the UChicago GoForward website.



Forms for Students:

Educational Assignment Proposal (minor <17)

Educational Assignment Proposal (adult >18) 

Educational Assignment Proposal (groups) (cohorts of individuals for formal programs, field trips, tours)

Forms for Visiting Researchers:

Visiting Researcher Proposal (visiting scientist, visiting postdoc, externships)


Please note, all proposals must be sent to to initiate the process and obtain Human Resources approval first. Additional approvals may be required:

  • Approval is required by the Office of Research Safety (ORS) if visitor will enter areas where lab-based activities occur (i.e., academic/teaching labs and research labs with chemical, biological, radiological, and/or other physical hazards are present). 
  • Environmental Health and Safety (EHS) will review activities which are not related to lab-based activities but include hazards (i.e., wood shops, art/theater shops, maintenance shops, and fabrication labs not directly associated with a PI/research).
  • All activities involving minors on campus should be reviewed by Risk Management.


Other Resources:

What is an Educational Assignment or Other Research activity and the process?

Educational Assignments vs. Volunteer Activities

Relevant Policies:

Educational Assignments in the Lab Policy

Non-Degree Visiting Student Policy

Volunteer Policy

Research Safety Education and Training Policy

Personal Protective Equipment Policy

Institutional Roles and Responsibilities