Educational Assignments, Visiting Scientists and Other Research Activities

To apply for an Educational Assignment, please complete the relevant forms below.

All students (external and UChicago) participating in programs that are not registered via University Registrar are required to complete the Educational Assignment forms. This allows Employee & Labor Relations, the Office of Research Safety, and Risk Management to track presence, location, assess and record individual training, ensure compliance of laboratories, collect the risk & liability waiver, and other relevant information for safety and/or metrics purposes in adherence to the multiple University policies listed below.

CLICK HERE TO VIEW AN EDUCATIONAL ASSIGNMENTS AND OTHER RESEARCH ACTIVITIES DESCRIPTION AND PROCESS PRESENTATION

  

Whats the process? In a nutshell...

  1. Complete the correct forms (below).

  2. Send the completed forms to elrelations@uchicago.edu.

  3. ELR will send to ORS if lab research is involved. ORS will review the description and hazards to determine what safety training is required.

  4. ELR will send to Risk Management if there are minors (age 17 and under).

  5. After each unit makes their assessment, a follow up email with further instructions will follow.

*All visitors in a research lab are required to take lab safety training which will require them to have a temporary CNET ID for registrations and training records. Please work with your HR Partner to create one.*

   

Our busiest season is the Spring. Please allow 30 days for processing. 

FOR QUESTIONS, PLEASE CONTACT THE ORS ADMINISTRATOR *

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Forms for Visiting Students (uncredited Educational Assignments for experience only):

Forms for Visiting Researchers:

Please note, all proposals must first be sent to elrelations@uchicago.edu to initiate the process and obtain Human Resources approval first.

Additional approvals may be required:

  • Approval is required by the Office of Research Safety (ORS) if visitor will enter areas where lab-based activities occur (i.e., academic/teaching labs and research labs with chemical, biological, radiological, and/or other physical hazards are present). 
  • All activities involving minors on campus will be reviewed by Risk Management.
  • Environmental Health and Safety (EHS) will review activities which are not related to lab-based activities but include hazards (i.e., wood shops, art/theater shops, maintenance shops, and fabrication labs not directly associated with a PI/research).

LABORATORY SAFETY TRAINING

All Educational Assignments working in a research laboratory are required to take Chemical Hygiene Plan/General Lab Safety (LAB-101). The course registration and schedule for one of the weekly sessions can be accessed here: https://ehsa.uchicago.edu/trainingregistration (CNET required). Additional training may be required depending on the activities, you will be notified by email after the proposal has been reviewed by the Office of Research Safety. 

Other Resources:

Relevant Policies:

UChicagoSocial: Office of Research Safety